Mar172025
Documentos para exportar desde España

What documents are required to export from Spain?

Exporting goods from Spain requires compliance with a series of requirements and documents that ensure adherence to international regulations and facilitate the customs process. The main ones are:

1. Commercial documents

  • Proforma Invoice: a preliminary document sent by the exporter to the buyer, detailing the terms of sale, product description, prices, and conditions.
  • Commercial Invoice: the primary document supporting the transaction, issued after order confirmation. It includes detailed information about the products, prices, terms of sale, and details of the involved parties.
  • Packing List: specifies the contents of each package, including details such as weight, dimensions, and product description.

2. Customs documents

  • Single Administrative Document (SAD – DUA in Spain): an official declaration used for customs clearance, containing detailed information about the goods, value, and other relevant data. It is essential for fiscal and statistical control of foreign trade operations.
  • EORI Number (Economic Operator Registration and Identification): a registration and identification number required for all companies conducting import or export activities within the European Union. It is obtained through the Tax Agency.

3. Certificates and licenses

  • Certificate of Origin: a document certifying the country of origin of the goods. It is required by customs authorities in some international markets.
  • Sanitary or Phytosanitary Certificates: for animal or plant-based products, a certificate issued by the relevant health authorities is required.
  • Export Licenses: for goods subject to special regulations, such as chemicals or sensitive technology, a specific export license may be required.

4. Transport documents

  • Bill of Lading (B/L): for maritime shipments, this document is issued by the shipping company and certifies the cargo and its transport conditions.
  • Air Waybill (AWB): for air shipments, this document supports the transport contract between the exporter and the airline.
  • Road Waybill (CMR): for road transport, this document regulates the transportation of goods between countries.

The importance of an External Logistics Operator

Managing export documentation can be complex and requires technical knowledge of international trade and customs. To avoid errors, delays, and unnecessary costs, it is advisable to have an External Logistics Operator to assist and manage all the necessary documentation.

Global-TALKE: Export Logistics Company

Global-TALKE is a specialized logistics and export company that offers a comprehensive External Logistics Operator service to facilitate the process and ensure that all operations comply with current regulations. Having experts in export management will help you optimize time, avoid mistakes, and ensure that your goods reach their destination without complications. If you are considering exporting, trust Global-TALKE to make your operation a success. Contact us without obligation, and we will study your case.